My Campus Attendance Monitoring Project

From late September 2025 we will be launching a new process for collecting attendance data using the ICT supported My Imperial Campus App.

Project Rationale

Currently MedLearn uses QR codes that students scan to register their attendance. Although this has worked well, there are several limitations, including the fact that students freely share these codes via whatsapp etc enabling non attending students to ‘cheat’ the system.

By using the My Campus app, students will not be able to register attendance unless they are physically in the room where the even is taking place.

What is the workflow

After students have downloaded the app on their mobile device:

1. They open the app and click the relevant session they are attending
2. The attendance data is sent to MedLearn at regular intervals and updates the register
3. All reporting / email workflows remain the same within MedLearn

 

What stage is the project at?

The four main phases of the project are:

1. Data governance / access approval (in progress)
2. Accessing the data via API (August 2025)
3. Creating the wizard (late August 2025)
4. Parsing and processing the attendance data (Early Sept 2025)

We are currently pending ICT approval of the API and until this happens the project cannot proceed. We are expecting this to be approved the week of 4th August 2025.

 

You can view the student experience of this app here:
https://www.imperial.ac.uk/students/terms-and-conditions/student-engagement-insights/how-to-use-the-my-imperial-campus-app/

and read the formal release information here:
https://www.imperial.ac.uk/admin-services/ict/new-to-imperial/students/my-imperial-campus/

 

FAQs